Service Detail
| Guru HCM 50-employee minimum. | Guru HCM plus Talent 100-employee minimum | |
| Full-Service Payroll Software Service | ||
| Payroll Processing | Up to 52 scheduled annual payroll check dates included. | Up to 52 scheduled annual payroll check dates included. |
| Federal EINs | $100 per FEIN per month | $100 per FEIN per month |
| Multi-state payroll | ✔️ | ✔️ |
| Contractor payments | ✔️ | ✔️ |
| Unpaid HCM Users | ✔️, and discounted to $6 PEPM | ✔️, and discounted to $6 PEPM |
| Mileage Tracking | Add on, per Order Form | |
| Expenses and reimbursements | Add on, per order form | |
| 2-day direct deposit | ✔️, with credit approval | ✔️, with credit approval |
| 1 primary position w/ multiple pay rates | ✔️ | ✔️ |
| Multiple Direct Deposits | ✔️, includes 2 per person | ✔️ includes 2 per person |
| Auto Pays for Salaried Employees | ✔️ | ✔️ |
| Employees with multiple FEINS & W2s | ✔️ | |
| System Guided Payroll Processing | ✔️ | ✔️ |
| Geo tax location | ✔️ | ✔️ |
| Multiple employee worksites | ✔️ | |
| Garnishment payments | ✔️, $6 per payment | ✔️, $6 per payment |
| Safe Harbor Banking | $100 per month | $100 per month |
| Human Resources Software Service | ||
| ACA Guru | ✔️ | ✔️ |
| Single Employee Record | ✔️ | ✔️ |
| Single sign on (Office365 or SAML) | ✔️ | |
| System Notifications and Alerts | ✔️ | ✔️ |
| Multi-phase, multi-step approval workflows | ✔️ | |
| Privacy laws, right to be forgotten, data retention | ✔️ | ✔️ |
| Employee document uploads | Limited to 10 Megabytes per Employee | Limited to 10 megabytes per Employee. $1 PEPM for unlimited document storage |
| Vaccine and Testing Health Check | Add On, per Order Form | |
| Employee letters | ✔️ | |
| Workforce Events | Standard | ✔️, custom via professional services |
| Assets, Education, Certification, Licenses, and Skills | ✔️ | ✔️ |
| Disciplinary Events | ✔️ | ✔️ |
| Salary History Tracking | ✔️ | ✔️ |
| OSHA Tracking | ✔️ | ✔️ |
| Multiple position management | ✔️ | |
| Salary History | ✔️ | ✔️ |
| Skills | ✔️ | ✔️ |
| Supervisor security roles | 1 role included | ✔️ |
| International addresses | ✔️ | ✔️ |
| Company, location, and department specific security roles | ✔️ | |
| Guru HCM | Talent | |
| Time and Labor Software Service | ||
| Web punch | ✔️ | ✔️ |
| PTO policies and holiday pay | ✔️ | ✔️ |
| Overtime policy rules | ✔️ | ✔️ |
| Shift rules (unions) | ✔️ | ✔️ |
| CA meal break | ✔️ | ✔️ |
| Time and project tracking | ✔️ | ✔️ |
| Time off requests and approvals | ✔️ | ✔️ |
| Assign schedules to Employees | ✔️ | ✔️ |
| Advanced scheduling | Limited | Add on, per Order Form |
| Shift swaps, auto scheduling, and points | Add on, per Order Form | |
| Geo fencing | ✔️ | |
| Kiosks Add badge, biometric, or facial recognition | $120 per month per kiosk; $25 for badge $25 biometric $50 facial recognition | $120 per month per kiosk; $25 for badge $25 biometric $50 facial recognition |
| Employee Self Service Software Service | ||
| Android and iPhone native apps | ✔️ | ✔️ |
| Guru Community News Feed | ✔️ | ✔️ |
| Chat with coworkers | ✔️ | |
| Compensation Statement | ✔️ | ✔️ |
| Digital pay stubs | ✔️ | ✔️ |
| Direct deposit changes | ✔️ | ✔️ |
| Employee profile and Address Changes | ✔️ | ✔️ |
| Life Event Benefit Changes | ✔️ | ✔️ |
| Org chart and employee directory | ✔️ | ✔️ |
| Benefit Open Enrollment | ✔️ | ✔️ |
| Online Income Verification letters | ✔️ | ✔️ |
| W2s/1099/1095 | ✔️ | ✔️ |
| Supervisor Approvals | ✔️ | ✔️ |
| Tax Filing Services | ||
| State new hire reporting | ✔️ | ✔️ |
| Federal and State tax filings and payments. | ✔️, includes income, unemployment and disability tax filings for federal and states | ✔️, includes income, unemployment and disability tax filings for federal and states |
| Additional State Tax filings | $25 jurisdiction or agency filing per month | $25 jurisdiction or agency filing per month |
| Local Tax filings | $25 jurisdiction or agency filing per month | $25 jurisdiction or agency filing per month |
| Year-end payroll and ACA W-2s, 1094, 1095, 1099s filings | $6.95 each digital employee copies | $6.95 each digital employee copies |
| Hiring and Onboarding Software Service | ||
| Digital onboarding with e-sign Federal/State W4s, and I9 | ✔️ | ✔️ |
| Digital e-sign handbooks, policies, disclosures, and custom e-docs. | ✔️ | |
| Job Requisition and Job Posting | ||
| e-Verify | ✔️ | |
| Employee Benefits Software Service | ||
| Benefit Enrollment | ✔️ | ✔️ |
| Life Events | ✔️ | ✔️ |
| Eligibility Management | ✔️ | ✔️ |
| Automatic Digital Benefit Election Change Form Emails | ✔️ | ✔️ |
| Health carrier feeds | Add On, per order form; Electronic feeds for Medical, Dental, & Vision | |
| 401K match rules | ✔️ | ✔️ |
| Guru HCM | Guru HCM and Talent | |
| Talent Management Software Service | ||
| Applicant Tracking, Career Site, and Candidate Portal | ✔️ | |
| Performance Management and Succession Tracking | ✔️ | |
| Coaching and Employee Development | ✔️ | |
| Learning Management | ✔️ | |
| Salary Administration | ✔️ | |
| Pulse Surveys | ✔️ | |
| Badging and Recognition Engine | ✔️ | |
| Reporting Software Service | ||
| 150 Standard Reports | ✔️ | ✔️ |
| Ad-hoc Reporting and Analytics | ✔️ | ✔️ |
| Advanced Report Authoring | $200 per author | |
| Web Services | ✔️ | |
| Standard Customer Support | ||
| Help Desk Hours 8:30 AM – 7:00 PM EST | ✔️ | ✔️ |
| Customer Service Account Guru | Help desk support via CRM | ✔️ dedicated |
| Integration Partners and Other Services | ||
| Payroll | Payroll Included | Payroll Included |
| General Ledger | $1,500 | $1,500 |
| JOYND Integrations | Add on, per Order Form | Add on, per Order Form |
| Screening One Background Check | ✔️ | ✔️ |
| WEX COBRA FSA, HRA | ✔️ | ✔️ |
| Zay Zoon Earned Wage Access | ✔️ | ✔️ |
| Equifax Verify | ✔️ | ✔️ |
| WOTC | ✔️ | ✔️ |
| Human Interest 401K | ✔️ | ✔️ |
| Implementation Services | Per Order Form | Per Order Form |
| Core HCM System, Payroll Processing, ACA, Reporting | ✔️ | ✔️ |
| Employee Master and Compensation | ✔️ | ✔️ |
| Position and Organization Setup | ✔️ | ✔️ |
| Time and Labor | ✔️ | ✔️ |
| Paid Time Off Accruals | ✔️ | ✔️ |
| Overtime Rules | ✔️ | ✔️ |
| General Ledger Setup | Add on | ✔️ |
| YTD Payroll History Conversion | ✔️ | ✔️ |
| Onboarding, eSignatures, and e-Verify | ✔️ | ✔️ |
| Benefit Administration, Eligibility, Enrollment, and Life Events | ✔️ | ✔️ |
| Advanced Scheduling | Add on | ✔️ |
| Data Exchanges and Carrier Feeds | $1,500 per feed | |
| Expense Management Setup | Add on, per Order Form | |
| Health Check Setup | Add on, per Order Form | |
| System Notifications and Alerts | Limited | ✔️ |
| Text messaging | Limited | $50 a month for 1K texts; $20 per 1K texts thereafter |
| Ad hoc Reporting | Add on | ✔️ |
| System Training | 2 training workshops | 4 training workshops |
| Talent Management Standard Setup | Add on, per Order Form | |
| Kiosk Programming and Setup | Add on, per Order Form | Add on, per Order Form |
| Payment Terms | ||
| Paid monthly by bank debit | Required | Required |
| Contract Term | Annual – e.g. Nov 1 – Oct 31 | Annual – e.g. Nov 1 – Oct 31 |
| Managed HCM Services | ||
| Managed Payroll | Managed Benefits | |
| Payroll Managed Services | ||
| Dedicated Payroll Manager | ✔️ | |
| Administer payroll calendars and payroll runs | ✔️ | |
| Administer off-cycle or manual check requests, calculations, and processing | ✔️ | |
| Quarter and Year End payroll tax support | ✔️ | |
| Garnishment administration | ✔️ | |
| Configure general ledger (GL) interface | ✔️ | |
| Tax registration setup in new states and localities | ✔️ | |
| Respond to agency inquiries | ✔️ | |
| Check and payroll reconciliation | ✔️ | |
| Managed Benefits Services | ||
| Configuration of Customer’s EE benefits | ✔️ | |
| Employee Benefits changes | ✔️ | |
| Open enrollment planning, support and configuration | ✔️ | |
| Life Event Benefit Change Support | ✔️ | |
| Health carrier feed setup (if available) | ✔️ | |
| Health carrier change notices to broker (if carrier feed unavailable) | ✔️ | |
| ACA reporting and filing guidance | ✔️ | |
| Communication recommendations for open enrollment | ✔️ | |
| Quarterly reconciliation reports of medical, dental, and vision | ✔️ | |
| HR Tech Employee Support | ||
| Tech Support for Employee Self Service and native mobile apps | Add On, Per Order Form | |
| Payment Terms | ||
| Paid monthly by bank debit | Yes | Yes |
| Contract Term Period | Annual | Annual |
| Additional Service Fees | ||
| Item | Rate | Billing Event |
| Terminated Employee access to check history and W2’s. | $950 | Annual |
| Payment Per Event Service Fees | ||
| Mailing of Forms, Checks, or Other | Cost + $.50 | Per item min. $50 |
| Printed Paper W2 / 1095 forms | $4 | Per item min. $50 |
| Professional Services (hourly rate, per quote, per project) | $350 | Per hour |
| Additional Payroll Runs (52 Scheduled Check Dates Included) | $100 | Per run |
| Priority Package Shipping | $60 + 1$ S/H | Or actual cost if greater |
| Late payroll posting (Typically 5PM EST or as defined by PeopleGuru current policy) | 100 | Per occurrence (**) |
| Notification of Change ACH (NOC) | $50 | Per item |
| Positive Pay Exception (Early Check Cashing) | $50 | Per item |
| Returned Items, voids, reissue, reversals, and stop payments | $50 | Per item |
| Stale-Dated checks voided with funds return to customer – 180+ days | $25 | Per item |
| Assisted Payroll Adjustments | $25 | Per transaction (**) |
| Assisted off-cycle payroll run | $250 | Per hour (min $250) (**) |
| Standard Garnishment Setup | $25 | Per occurrence (**) |
| Judgements | $200 | Per hour (**) |
| Check Copy | $20 | Per item (**) |
| Direct Mailing of Checks or Advice | Postage +$.50 | Per item (min $50) |
| Customer-initiated wire transfers | $50 | Per occurrence |
| Next day ACH File processing (requires cleared funds via Customer- initiated wire transfer) | $100 | Per occurrence |
| Late receipt of funds; plus 18% per annum interest (NSF fee applies if any) | $100 | Per occurrence |
| Manual Data Entry Payroll Tax/Wage Data | $100 | Per Tax ID plus $5 per employee |
| Manual Data Entry Tax Data | $100 | Per form per Customer ID per liability data |
| Additional ACH transfers per Employee (2 included) | $.50 | Per occurrence |
| First NSF plus 2.5% of NSF amount | $150 | Per occurrence |
| Subsequent NSF plus 5% of NSF amount | $250 | Per occurrence |
| (**) Not applicable with Payroll Managed Services elected. | ||
| Tax Filing Per Event Service Fees | |||
| Agency Registration Service | $250 | Per agency (**) | |
| Amended Returns | $250 | Per agency form (**) | |
| Applied for IDs- first quarter | $100 | Per agency assigned ID not provided within 30 days (**) | |
| Applied for IDs- subsequent quarters | $150 | Per 30 day interval- agency assigned ID not provided within 30 days (**) | |
| Copies of Tax Returns, Advice of Debit, or Deposit Reports | $50 | Per document requested (**) | |
| Inquiry Response- Customer Error Only | $100 | Per agency notice (**) | |
| Inquiry Response- State Agency Tax Bill | $50 | Per agency response due to a federal interest repayment (**) | |
| Manual / Reverse Deposits | $275 | Per deposit (**) | |
| Multiple Worksite Reporting | $100 | Per report (**) | |
| SSA/IRS W-2 Out of Balance Inquiry Response | $250 | Per agency notice (**) | |
| Tax Risk & Relief Mitigation Research | $400 | Per hour (min $400) | |
| Quarterly Tax Management Package | $75 | Copies of Quarterly Tax Statements per Federal ID per quarter (**) | |
| (**) Not applicable with Payroll Managed Services elected. | |||
| Year End Per Event Service Fees | |||
| 1099 Filing Annual Setup Fee | $125 | Per legal entity | |
| 1099 Filing Fee | $6.95 | Per Employee filing | |
| Amended Returns | $250 | Per agency form | |
| Advanced Recruiting Ad-On | |||
| Item | Setup Fee | Monthly Fee | |
| Brands Module (per brand) | $1,200 | $110 | |
| Background Screening | $1,200 | $110 | |
| Accurate (background screening) | $1,200 | $110 | |
| OrangeTree (background screening) | $1,200 | $110 | |
| Sterling (background screening) | $1,200 | $110 | |
| PointHR (background screening) | $1,200 | $110 | |
| Pre Check (background screening) | $1,200 | $110 | |
| TalentWise (background screening) | $1,200 | $110 | |
| First Advantage (background screening) | $1,200 | $110 | |
| Criteria Corp (assessment testing) | $1,200 | $110 | |
| OutMatch (assessment testing) | $1,200 | $110 | |
| Predictive Index (assessment testing) | $1,200 | $110 | |
| First Advantage (Tax Credits) | $1,200 | $110 | |
| Equifax (Tax Credits) | $1,200 | $110 | |
| Texting Module (includes 50,000 messages/yr) | $500 | $50 | |